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Email communication has become an integral part of our personal and professional lives. Whether you are communicating with colleagues, clients, or potential employers, the way you sign-off your email can have a significant impact on your professional image.

Email sign-offs are essential because they serve as the last impression you leave on your recipient. A poorly crafted sign-off can make you appear unprofessional, while a thoughtful one can leave a lasting positive impression.

In this article, we will discuss the importance of email sign-offs and provide tips and examples of effective sign-offs that you can use in different situations.

Importance of email sign-offs

Email sign-offs are more than just a formality. They play a crucial role in creating a positive and professional impression on the recipient.

Your email sign-off can communicate your level of professionalism, your personality, and your respect for the recipient's time and attention. Here are a few reasons why email sign-offs matter:

1. Last impression

An email sign-off is the last thing your recipient will read before closing your email. Therefore, it is crucial to end on a positive and professional note that leaves a lasting impression. A poorly crafted email sign-off can undermine the entire message of the email and harm your professional image.

2. Branding

Your email sign-off is an extension of your personal or business brand. It can help you reinforce your brand identity and establish your credibility with your recipients. A consistent and well-crafted email sign-off can make you stand out in a crowded inbox and make a positive impression.

3. Respect

A thoughtful email sign-off can communicate your respect for the recipient's time and attention. It can show that you are not taking their response for granted and that you appreciate their efforts. It can also help you build stronger relationships with your clients, colleagues, and other contacts.

4. Tone

The tone of your email sign-off can set the tone for future interactions with the recipient. A warm and friendly sign-off can make the recipient feel more comfortable and open to future communication. A cold or formal sign-off can create a distance that may hinder future communication.

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Suggested Read: 160+ Sales Email Subject Lines That Get Opened, Read, and Responded To

Examples of good vs. bad email sign-offs

Here are some examples of good email sign-offs:

  • Best regards
  • Kind regards
  • Sincerely
  • Thank you
  • Warmly
  • Cheers

Here are some examples of bad email sign-offs:

  • No sign-off at all
  • Regards (without a modifier)
  • Love
  • Take care (when not appropriate)
  • Yours truly
  • Thanks in advance
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Suggested Read: 20 Cold Sales Email Templates to Boost Your Outreach Efforts

100+ email sign-offs to use and not to use in 2023

We have curated the list of the best email sign-offs to use in your professional and personal emails. From formal to casual options, we have got the best email sign-offs for you.

Casual email sign-off examples

Casual email sign-offs are appropriate for emails to friends, family, or colleagues with whom you have a friendly relationship. They can be more relaxed and informal than formal email sign-offs, but it's still important to choose sign-offs that reflect your personality and show respect for the recipient. Here are some examples of effective casual email sign-offs:

  1. Cheers
  2. Take care
  3. Talk soon
  4. Later
  5. See you soon
  6. Until next time
  7. Best
  8. Catch you later
  9. Have a great day
  10. Peace out

Keep in mind that the appropriateness of these sign-offs depends on the relationship you have with the recipient and the context of the email. For example, "Peace out" may be too casual for a professional email, but could be appropriate for a casual email to a friend or family member.

Examples of email sign-offs to continue a conversation

Here are some examples of email sign-offs to continue a conversation:

  1. Looking forward to hearing from you
  2. Let me know if you have any further questions
  3. Keep me posted on your progress
  4. I'll be here if you need anything else
  5. Talk to you soon
  6. I'm eager to continue this conversation
  7. Don't hesitate to reach out if you need more information
  8. I'm available to chat further if you're interested
  9. Looking forward to catching up soon
  10. Let's keep in touch

These sign-offs indicate that you're open to further communication and encourage the recipient to respond or continue the conversation. They can be used in both professional and casual settings, depending on the context of the email.

Email sign-offs saying thanks

Here are some examples of email sign-offs that express gratitude:

  1. Thanks again
  2. Many thanks
  3. Thank you in advance
  4. With gratitude
  5. Thank you for your time
  6. I appreciate your help
  7. Thank you for considering my request
  8. Thanks for your assistance
  9. I'm grateful for your support
  10. Thank you for your prompt attention to this matter

These sign-offs show that you appreciate the recipient's time and effort, and can help to build positive relationships. They can be used in both professional and casual settings, depending on the context of the email.

Formal email sign-offs examples

Formal email sign-offs are appropriate for professional or business emails. They convey a sense of professionalism and respect for the recipient. When crafting a formal email sign-off, it is essential to choose words that match the tone of the email and the relationship you have with the recipient.

Here are some examples of formal email sign-offs:

  1. Sincerely
  2. Respectfully
  3. Best regards
  4. Yours truly
  5. Kind regards
  6. Cordially
  7. Respectfully yours
  8. With appreciation
  9. Yours faithfully
  10. Thank you for your consideration

These sign-offs are appropriate for professional settings and show respect and professionalism towards the recipient. It's important to consider the context of the email and the relationship with the recipient when choosing a formal sign-off.

Informal email sign-offs examples

Here are some examples of informal email sign-offs:

  1. Take care
  2. Best
  3. Cheers
  4. Later
  5. Talk soon
  6. All the best
  7. Catch you later
  8. Have a great day
  9. Until next time
  10. Peace out

These sign-offs are appropriate for more casual settings and can be used when emailing friends, family, or acquaintances. It's important to consider the context of the email and the relationship with the recipient when choosing an informal sign-off.

The emotional email sign-off examples

Here are some examples of emotional email sign-offs:

  1. With warmest regards
  2. Fondly
  3. Sending you love and light
  4. Take care of yourself
  5. Wishing you all the best
  6. Hugs and kisses
  7. Have a blessed day
  8. Stay strong
  9. You're in my thoughts and prayers
  10. Keep smiling

These sign-offs are appropriate for personal emails to friends or family and can help convey emotional support or affection. It's important to consider the context of the email and the relationship with the recipient when choosing an emotional sign-off.

The complimentary email sign-off examples

Here are some examples of complimentary email sign-offs:

  1. Great working with you
  2. Thanks for your help
  3. You're a rockstar
  4. Keep up the good work
  5. You're amazing
  6. You're the best
  7. I appreciate your dedication
  8. You're a valuable asset to the team
  9. Your work is outstanding
  10. Your efforts are truly appreciated

These sign-offs are appropriate for professional settings and can help to boost morale and show appreciation towards the recipient. It's important to consider the context of the email and the relationship with the recipient when choosing a complimentary sign-off.

The appreciative email sign-off

Here are some examples of appreciative email sign-offs:

  1. Thank you so much
  2. I appreciate your help
  3. Your kindness means a lot
  4. You've been a lifesaver
  5. I can't thank you enough
  6. I'm grateful for your support
  7. Your input is invaluable
  8. You've made a real difference
  9. I'm so thankful for your assistance
  10. Your efforts have not gone unnoticed

These sign-offs are appropriate for both personal and professional settings and can help to express gratitude towards the recipient. It's important to consider the context of the email and the relationship with the recipient when choosing an appreciative sign-off.

The unique email sign-off

Here are some examples of unique email sign-offs that can help to set your emails apart:

  1. Stay magical
  2. Keep the faith
  3. All the best to you and yours
  4. Until we meet again
  5. Onward and upward
  6. Always in your corner
  7. Cheers to new adventures
  8. Wishing you peace and joy
  9. Keep shining
  10. Here's to chase your dreams

These sign-offs can add a personal touch to your emails and make them more memorable. However, it's important to consider the context of the email and the relationship with the recipient when choosing a unique sign-off. What may work in one situation may not work in another.

Bad email sign-offs

Here are some bad email sign-offs that you should try to avoid:

  1. Later gator - This sign-off is too informal and unprofessional, and might not be appropriate in a business or academic setting.
  2. Yours truly - While this sign-off was once commonly used in formal letters, it might come across as outdated or insincere in an email.
  3. Peace out - This sign-off is too casual and might not be appropriate in a professional or formal setting.
  4. Take it easy - This sign-off might come across as dismissive or insincere in certain contexts.
  5. Cheers to the weekend - While this sign-off might be appropriate in a casual email to a colleague or friend, it might not be suitable in a professional setting.
  6. Sincerely yours - Similar to "yours truly", this sign-off might come across as outdated or insincere in an email.

Examples of email sign-offs to avoid

Here are some examples of sign-offs to avoid:

  1. Nothing - Not including a sign-off can come across as abrupt or rude.
  2. Love - This sign-off is typically reserved for close personal relationships and can be inappropriate in professional or casual settings.
  3. XOXO - This is another sign-off that is too personal and should only be used in very close relationships.
  4. Sent from my iPhone - While this may seem like a convenient way to explain any typos or errors, it can come across as unprofessional.
  5. Regards - This sign-off is too formal and can seem outdated or insincere.
  6. Thx - Using abbreviations or text-speak can come across as lazy or unprofessional.
  7. Talk to you later - This sign-off can seem confrontational or dismissive.
  8. No sign-off - As mentioned before, not including a sign-off can seem abrupt or rude. It's always best to include some sort of polite closing to your emails.
  9. Cheers - While this is a friendly and casual sign-off, it might not be suitable for professional or formal emails.
  10. Thx or Rgrds - These abbreviated sign-offs might come across as too informal or rushed in a professional setting.
  11. TTYL (Talk to you later) - This sign-off is too informal and might not be appropriate in a professional or formal email.
  12. Take care - While this sign-off can be appropriate in some situations, it might come across as insincere or dismissive in certain contexts.
  13. Best or Best regards - While this is a common sign-off, it might come across as generic or impersonal.

It's important to consider the context of the email and the relationship with the recipient when choosing a sign-off. Avoiding these sign-offs can help ensure that your emails come across as professional and appropriate.

Tips for writing a good email sign off

Here are some tips for writing a good email sign-off:

  1. Be professional: If you're sending an email in a business or academic setting, it's important to choose a sign-off that is appropriate for the context. Avoid overly casual or informal sign-offs, and opt for something more professional.
  2. Keep it simple: Your sign-off doesn't have to be elaborate or lengthy. In fact, a simple "Best" or "Regards" can be just as effective as a more elaborate sign-off.
  3. Match the tone of your email: The sign-off you choose should match the tone and content of your email. If you're sending a casual email to a friend or colleague, a more informal sign-off might be appropriate. But if you're sending a formal email to a potential employer or client, a more professional sign-off would be better.
  4. Be sincere: Whatever sign-off you choose, it's important to be sincere. If you're thanking someone, use a sign-off like "Thank you" or "Gratefully." If you're asking for something, use a sign-off like "Looking forward to hearing from you."
  5. Include your name and contact information: Your sign-off is also a good place to include your name and any relevant contact information. This can make it easier for the recipient to get in touch with you if needed.
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Suggested Read: The Ultimate Guide to Crafting Effective Sales Emails for Better Response

Conclusion

Closing your emails with a well-chosen sign-off can help to leave a lasting impression on the recipient and set the tone for future communication. Whether you're sending a formal business email, a casual message to a friend, or a heartfelt note of appreciation, there are a variety of email sign-offs to choose from that can help you convey the right message.

From the tried-and-true classics like "Best regards" and "Sincerely," to more unique and creative options, there's a sign-off that can fit any situation. When choosing an email sign-off, it's important to consider the context of the email, the relationship with the recipient, and the tone you want to convey.

Avoid sign-offs that are too casual or inappropriate for the situation, and always proofread your email before hitting send. With a little thought and consideration, you can close your emails with class and make a positive impression on the people you communicate with.

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