How to Sync & Manage Google Contacts Effectively

Google has so many amazing systems and subsystems that make our life easy. Things like contacts, daily tasks, reminders, events, email, work ecosystems including powerpoints, excel, docs, cloud services etc are all so easily managed through the various google services.

Google offers a free contact management service that helps corporates and organizers to collect, store, organize and sync contacts across various platforms easily.

Google contacts allows users to store multiple details using various fields and segmentation details that can help capture various information regarding a contact such as work name, email address, area pincode etc. The best part is that the contacts sync over various google suites and all for free!

How to sync and manage google contacts?

Google contacts allows users both individually and professionally to easily manage and access contact details across various google applications such as Google contacts, Gmail, calendar, drive applications etc.

Not only can you save contact information, you can create labels to specifically create specific groups for company usage. This helps you create contacts, sync contacts and use them for various purposes over all google applications easily.

Here are some quick and easy steps that will guide you to create your google contacts list and help sync the information across various google suite applications:

1. Setting up google contacts

It is super easy to set up your google contacts using a google account. Simply log into your google account through any web browser and go to Google Contacts. Once you log into Google contacts, you will see a ‘Create contact’ button.

You can manually add contacts here for them to be stored instantly on all your google applications. You can use various ‘labels’ to tag them as personal or work related contact and create groups with them later.

From here, you can either create all the contacts manually, or you can choose to migrate all contact information from another application, contact VCF file or from other devices such as an android phone.

2. Effective contact management

Users can easily manage their google contacts list by using the directory option. The directory option helps you view the contact list on an overall basis. All the contacts that are manually created, synced and even the ones that you may have contacted over email can be viewed using the directory option.

The directory saves all the contacts that you may have contacted over email or using teams for meetings. You can sync contacts from your phone or other integration apps and use these contacts universally throughout the google suite such as maps, calendar to invite for events, to set up meetings and block calendars using teams for meetings.

3. Effective contact management

You can easily manage using your phone as much as you can use them on a computer. You can use the google contacts both on your android or iphone.

To add contacts from your google contacts, simply sign in to google on your android phone and for iphones, you can add an account in the ‘Passwords and Accounts’ option in the settings tab.

To easily manage your contact book, you can sync contacts across various platforms and remove duplicates using the ‘Merge and fix’ option. You can also use other tools such as CRM softwares and other HR tools to integrate contacts for employee information.

Google contacts can be used for free to use for small and medium organizations for contact directory management.

4. Advanced tips

You can easily manage using your phone as much as you can use them on a computer. You can use the google contacts both on your android or iphone.

To add contacts from your google contacts, simply sign in to google on your android phone and for iphones, you can add an account in the ‘Passwords and Accounts’ option in the settings tab.

To easily manage your contact book, you can sync contacts across various platforms and remove duplicates using the ‘Merge and fix’ option. You can also use other tools such as CRM softwares and other HR tools to integrate contacts for employee information.

Google contacts can be used for free to use for small and medium organizations for contact directory management.

5. Privacy and security

Google contacts are extremely safe and have top notch privacy and security features that help keep information of contacts safe. Google allows users to turn on and off for syncing contacts effectively. This way you can easily toggle between personal contacts and professional contacts.

You can also use the label feature to group contacts together such as leads, personal, work group etc. This allows easy search of contacts from within a large directory. Contact sharing can be turned off to further improve the privacy for contacts saved within a directory or google account.

The contacts manager is a tool within the contacts services. You can mark contacts private by adding them to the ‘My Contacts’ list. In this list, the contact information will not be visible except for the name used to save the contact. This is another way to boost the privacy and security of the contacts saved on Google contacts.

In a nutshell, all of Google's services are extremely safe but certain measures from the users’ end are necessary to enhance the security of these tools such as those mentioned above.

Conclusion

Google contacts is one of the simplest yet one of the most effective applications offered by the Google suite. It is an easy and effective way to store contacts and import or export contacts from one app/device to another.

Contacts can be synced easily between devices and can be shared within the Google suit on various applications such as Calendar (for setting up meetings, inviting for events etc), for maps to share directions to contacts, set up meetings on Teams or even use the contacts on Outlook using the CSV import/export option.

With the advanced features and security options provided by google, it is extremely easy to sync and store devices. It is a convenient tool that can be used for both personal and professional contact management requirements.