Table of Contents

You have got a call from your customer or prospective customer. But none from your team was able to take the call and let it go to the voicemail. It is important for you to ensure that the customer isn’t irritated because of it. This is where you can leverage the voicemail greetings.

You can curate these greetings in a unique way and help customers with what they can do next. If you are someone who is struggling to curate voicemails, then this blog is for you.

We have curated here some of the best professional voicemail greeting messages that companies can opt for.

What is a voicemail greeting?

A voicemail greeting is a recorded message that plays when someone reaches your phone. It serves as an introduction or welcome message for callers, providing instructions on how to leave a message and any additional information you want to convey.

Voicemail greetings include your name, a polite greeting, and instructions for leaving a message and also can be personalized to reflect your brand. A well-crafted voicemail greeting helps ensure that callers understand they have reached the right person or organization and feel confident leaving a message.

Things to include in a professional voice message

If you are planning to curate a perfect voice message, then you need to ensure that you have implemented the following pointers without fail.

  • Personalized greeting: Start your voicemail greeting by addressing the caller in a polite and professional tone. For example, "Hello," "Hi," or "Thank you for calling."
  • Name of your organization: Clearly state the name of your company or organization to let callers know they have reached the right company.
  • Availability status: Inform callers that you are unable to take their call at the moment, but reassure them that their call is important to you.
  • Estimated response time: If possible, provide an approximate timeframe within which you will return their call or respond to their message. This helps manage expectations and shows your commitment to prompt communication.
  • Instructions for leaving a message: Clearly explain how callers can leave a message. This may include requesting them to leave their name, phone number, and a brief message. Encourage them to provide any relevant details that will assist you in addressing their query or concern.
  • Alternative contact information: If applicable, provide an alternative contact method, such as an email address or an alternative phone number, for urgent matters or for those who prefer to reach you through other channels.
  • Professional closing: Conclude your voicemail greeting with a professional closing. Examples include "Thank you for calling," "I look forward to speaking with you soon," or "Have a great day."
  • Optional information: Depending on your specific needs, you may choose to include additional information, such as office hours, instructions for urgent matters, or directions to access specific resources or support.

Tips for voicemail greetings

  • Be specific: Do not include a lot of fluff content in your call; be specific about what you want to convey to the caller.
  • Lead with information: Start with a greeting and talk about the relevant information right from the start.
  • Listen to message: You can check and listen to the message by yourself to see how it is conveyed to the opposite person.
  • Keep it professional: Ensure that your message is professional.
  • Remember the target audience: Your voice message should align with the tone of your target audience.
  • Have a script ready: Curate a script with the relevant terminology and the things you want to convey. Having a script ready to curate the voicemail can help you in various ways.

Examples of professional voicemail greetings

  • "Thank you for calling [Organization Name]. You've reached our voicemail hub, where inquiries are transformed into opportunities. Leave your name, number, and a brief description of how we can assist you, and we'll craft a tailored solution just for you. Let's turn your vision into reality!"
  • "Welcome to the [Organization Name] hotline. We're sorry we missed your call; but don't worry, we're experts at turning missed connections into fruitful collaborations. Please leave your name, number, and a glimpse of the exciting possibilities you'd like to explore with us. Together, we'll achieve greatness!"
  • "Greetings from the innovation station of [Organization Name]. Our team is currently hard at work, designing groundbreaking solutions for our clients. We appreciate your call and encourage you to leave your name, number, and a sneak peek of the challenge you'd like us to conquer. Get ready to witness the power of innovation!
  • "Hello! You've reached the communication command center of [Organization Name]. We regret missing your call, but don't fret. Leave your name, number, and a short message, and we'll channel our expert communicators to ensure we connect and provide the information you seek. Let's communicate brilliantly together!"
  • "Thanks for dialing [Organization Name]. We're on a mission to revolutionize the industry, and we appreciate your interest. While we're unable to answer your call right now, please leave your name, number, and the burning question or exciting opportunity you'd like to share. We'll dive into action to make things happen!
  • "Welcome to [Organization Name]. We apologize for not being available to take your call personally. Our team is diligently exploring uncharted territories, seeking the next big breakthrough. Please leave your name, number, and a brief description of how we can support your quest for success. Let's conquer new frontiers together!"
  • "You've reached the expertise hub of [Organization Name]. We're sorry we couldn't connect with you immediately. Our skilled professionals are immersed in crafting solutions that make a difference. Kindly leave your name, number, and the specific area in which you're seeking guidance. Prepare to tap into a wealth of knowledge!"
  • "Hello, and thank you for calling [Organization Name]. We're sorry we couldn't take your call at this moment. Your success is our priority. Please leave your name, number, and a snapshot of the challenge you're facing, and we'll mobilize our team to help you overcome it. Together, we'll achieve greatness!"
  • "Welcome to the impact center of [Organization Name]. We're currently engaged in changing lives and making a difference in our community. Please leave your name, number, and a glimpse of the positive change you'd like to create. We'll collaborate to unleash the power of impact!"
  • "Thanks for contacting [Organization Name]. We're on a mission to empower individuals and organizations to reach their full potential. Although we're unable to answer your call right now, please leave your name, number, and a brief summary of how we can contribute to your journey of success. Let's unleash your true potential!"
  • "Hello, you've reached [Your Name]. I'm currently unavailable to take your call, but please leave a message, and I'll get back to you as soon as possible. Thank you."
  • "Thank you for calling [Company Name]. You've reached [Your Name]. I'm sorry I missed your call. Please leave your name, number, and a brief message, and I'll return your call promptly. Have a great day!"
  • "Hi, this is [Your Name] speaking. I'm sorry I can't answer your call right now, but your message is important to me. Please leave your name, number, and reason for calling, and I'll respond as soon as I can. Thank you!"
  • "You've reached [Your Name] at [Company Name]. I'm currently assisting other clients, but your call is significant to me. Kindly leave your contact information, and I'll make sure to connect with you shortly. Thank you!"
  • "Hello, you've reached the voicemail of [Your Name]. I'm unable to take your call at the moment, but your call matters. Please leave a message with your name, number, and the purpose of your call, and I'll get back to you promptly. Thank you for calling!"


Crafting a professional voicemail may be exhausting. However, the scripts that you see above will help you in the process. You can modify them as per your requirements. Remember that a voicemail will have a huge positive effect on your business, and it is important that you get it right. You can do some A/B testing with different messages and see which one works for you.

Unlock the Biggest Secret of Engagement to Retain your Top Performers.
Learn how

Nagma Nasim

Nagma Nasim

Nagma is a content writer who creates informative articles, blogs, & other engaging content. In her free time, you can find her immersed in academic papers, novels, or movie marathons.